Important Exhibitor Deadlines
HAI HELI-EXPO 2024 important deadlines and notices will be sent via email to the exhibitor contact on file.
May 1
June 2023 ROTOR ad reservations due
May 2-3
Exhibitor Site Visit
May 3
Application for space and floor plan online
May 12
June 2023 ROTOR ad materials due
Jun. 5
Housing opens
Jun. 23
Lottery 1 (stages 1-4) application for space and payment deadline
Jul. 21
Lottery 1 booth confirmations sent
Jul. 28
September 2023 ROTOR ad reservations due
Aug. 3
September 2023 ROTOR ad materials due
Aug. 18
Lottery 2 (stages 1-3) application for space and payment deadline
Sep. 8
Lottery 2 booth confirmations sent
Oct. 24
Registration opens
Oct. 26
December 2023 ROTOR ad reservations due
Nov. 2
December 2023 ROTOR ad materials due
Nov. 3
Last day to cancel or reduce exhibit space and receive partial refund minus 25% admin fee
Dec. 1
Last day to cancel or reduce exhibit space and receive partial refund minus 50% admin fee
Dec. 15
Last day to apply for space and be included in program guide
Dec. 15
Last day to become a sponsor and receive recognition on signage
Jan. 11
March 2024 ROTOR ad reservations due
Jan. 12
Early-registration discount deadline
Jan. 12
Exhibitor-appointed contractor authorization form deadline
Jan. 22
March 2024 ROTOR ad materials due
Jan. 25
Program guide ad reservations due
Jan. 26
Exhibitor-appointed contractor insurance deadline
Jan. 26
Aircraft display and insurance documents due to HAI Operations
Feb. 2
Program guide ad materials deadline
Feb. 6
Hotel reservation deadline for individuals and groups
Feb. 7
Deadline for ordering additional promo codes
Feb. 8
Official vendor discount deadline
Feb. 9
Deadline for submitting HAI forms from Exhibitor Kit
Feb. 23–24
Aircraft fly-in
Feb. 26
HAI HELI-EXPO 2024 begins
Feb. 27
Exhibit hall open 10:00 am–5:00 pm
Feb. 28
Exhibit hall open 10:00 am–5:00 pm
Feb. 29
Exhibit hall open 10:00 am–4:00 pm
Feb. 29–Mar. 1
