Important Exhibitor Deadlines

HAI HELI-EXPO 2021 important deadlines and notices will be sent via email to the exhibitor contact on file

July 31
Lottery 1 (Stages 1, 2, 3, and 4) application for space and 50% payment due
Aug. 28
Lottery 1 booth assignment confirmations sent
Sept. 18
Lottery 2 (Stages 1, 2, and 3) application for space and 50% payment due
Oct. 9
Lottery 2 booth assignment confirmations sent
Mid-October
Exhibitor Services Kit available online
Late October
HAI Pilot Safety and Flight Operations Guidelines sent to exhibitors bringing aircraft
Dec. 4
Final booth payment due.
Jan. 15
EAC Authorization Form deadline
Feb. 5
Aircraft display and insurance documents due to HAI Operations
Feb. 5
EAC insurance documents due to HAI Show Management
Feb. 5
HAI official vendor discount deadline
Feb. 12
Booth variance request deadline
Feb. 12
Deadline to submit HAI forms from the exhibitor services kit
Feb. 12
Last day to apply for space and be included in the Program & Exhibit Guide
Feb. 12
Meeting room request deadline
Feb. 12
Publication Bin request deadline
Feb. 15
Hotel reservation deadline - individual
Feb. 15
Hotel reservation deadline - group
Mar. 19–20
Aircraft Fly-In
Mar. 23–25
Exhibit hall open
Mar. 25–26
Aircraft Fly-Out