Important Exhibitor Deadlines

HAI HELI-EXPO 2022 important deadlines and notices will be sent via email to the exhibitor contact on file.

May 5
Dallas application for space and floor plan online
Jun. 25
Dallas Lottery 1 (Stages 1–4) application deadline for exhibitor space and 50% payment
Jul. 23
Dallas Lottery 1 booth confirmations sent
Aug. 2
Housing opens for Expo
Aug. 20
Dallas Lottery 2 (Stages 1–3) application deadline for exhibitor space and 50% payment
Sep. 10
Lottery 2 booth confirmations sent
Sep. 20
ROTOR December 2021 issue ad reservations due
Oct. 25
Registration opens
Nov. 5
Last day to cancel or reduce exhibit space and receive partial refund minus 25% administrative fee
Dec. 3
Last day to cancel or reduce exhibit space and receive partial refund minus 50% administrative fee
Dec. 3
Last day to pay the final 50% booth payment
Dec. 17
Last day to apply for space and be included in the HAI HELI-EXPO 2022 Program & Exhibit Guide
Dec. 17
Sponsorship deadline for signage in Dallas
Dec. 18
ROTOR March 2022 issue ad reservations due
Jan. 14
Exhibitor-appointed contractor (EAC) authorization form deadline
Jan. 14
Dallas early registration discount deadline
Jan. 28
EAC insurance documents deadline
Jan. 28
Dallas aircraft display and insurance documents due to HAI Operations
Feb. 7
Dallas hotel group reservation deadline
Feb. 7
Dallas hotel individual reservation deadline
Feb. 9
Official vendor discount deadline
Feb. 11
Deadline for submission of HAI forms from Exhibitor Kit
Mar. 4–5
Aircraft fly-in, Dallas
Mar. 8
Dallas exhibit hall open 10:30 AM – 5:00 PM
Mar. 9
Dallas exhibit hall open 10:00 AM – 5:00 PM
Mar. 10
Dallas exhibit hall open 10:00 AM – 4:00 PM
Mar. 10–11
Aircraft fly-out, Dallas