Important Exhibitor Deadlines

HAI HELI-EXPO 2023 important deadlines and notices will be sent via email to the exhibitor contact on file.

May 2
June 2022 ROTOR ad reservations due
May 4
Application for space and floor plan online
May 13
June 2022 ROTOR ad materials due
Jun. 6
Housing opens
Jun. 24
Lottery 1 (stages 1-4) application for space and payment deadline
Jul. 22
Lottery 1 booth confirmations sent
Jul. 28
September 2022 ROTOR ad reservations due
Aug. 4
September 2022 ROTOR ad materials due
Aug. 19
Lottery 2 (stages 1-3) application for space and payment deadline
Sep. 9
Lottery 2 booth confirmations sent
Oct. 25
Registration opens
Oct. 27
December 2022 ROTOR ad reservations due
Nov. 3
December 2022 ROTOR material due
Nov. 4
Last day to cancel or reduce exhibit space and receive partial refund minus 25% admin fee
Dec. 2
Last day to cancel or reduce exhibit space and receive partial refund minus 50% admin fee
Dec. 16
Last day to apply for space and be included in program guide
Dec. 16
Last day to become a sponsor and receive recognition of signage
Jan. 12
March 2023 ROTOR ad reservations due
Jan. 13
Early registration discount deadline
Jan. 13
Exhibitor-appointed contractor authorization form deadline
Jan. 19
March 2023 ROTOR ad materials due
Jan. 26
Program guide ad reservations due
Jan. 27
Exhibitor-appointed contractors insurance deadline
Jan. 27
Aircraft display and insurance documents due to HAI Operations
Feb. 3
Program guide ad materials deadline
Feb. 7
Hotel reservation deadline for individuals and groups
Feb. 8
Deadline for ordering additional guest passes
Feb. 9
Official vendor discount deadline
Feb. 10
Deadline for submitting HAI forms from Exhibitor Kit
Mar. 3-4
Aircraft fly-in
Mar. 6
HAI HELI-EXPO 2023 begins
Mar. 7
Exhibit hall open 10:00 am - 5:00 pm
Mar. 8
Exhibit hall open 10:00 am - 5:00 pm
Mar. 9
Exhibit hall open 10:00 am - 4:00 pm
Mar. 9–10
Aircraft fly-out