Exhibitor Portal & Dashboard

Welcome to the Exhibitor Portal for HAI HELI-EXPO 2024! Now that your application for space has been submitted, it’s time to start planning your participation at the show.

The Exhibitor Dashboard is a hub for tools and information to make this year a successful show. Please review the descriptions below to see what you can accomplish within the Exhibitor Dashboard.

Your log-in information has been sent to the Exhibitor Contact. If you’re unsure what your password is for either section, please contact heliexpo@rotor.org.

Exhibitor Dashboard


Badges will not be mailed. Exhibitors will be emailed a QR code to use at Exhibitor Registration to print their badge.

Please pick up ALL exhibitor personnel badges on-site at Exhibitor Registration, located on ACC Level One, in Hall BC Lobby of the Anaheim Convention Center, during the following hours:

Saturday, Feb. 24 • 1:00 pm–4:30 pm
Sunday, Feb. 25 • 7:30 am–5:00 pm
Monday, Feb. 26 • 7:30 am–6:00 pm
Tuesday, Feb. 27 •  7:30 am–5:00 pm
Wednesday, Feb. 28 •  8:00 am–4:30 pm
Thursday, Feb. 29 •  8:00 am–3:00 pm

Badge exchanges may be made until 12:00 pm Tuesday, Feb. 27, but ONLY if the badge to be replaced is brought to Exhibitor Registration by that time.


Manage the information that appears on your e-booth so that attendees know to visit you on the show floor. Update your company description and products for HAI HELI-EXPO 2024. This information will also be used for other show materials, including the show app.

Upload your company logo to appear on the interactive floor plan and show app, Swapcard.


Exhibitor Registration is a central launching point for your exhibitor registration tools. Here, you can:

  • Register and/or upload your booth personnel:Each exhibiting company receives four complimentary exhibitor badges per 10’x10’ booth space assigned and two complimentary exhibitor badges per 20’x40’ static space assigned, up to a combined maximum of 60 badges. Once your company’s complimentary allotment is used, exhibitors may register for additional badges at the cost of $230/badge.

Badges will not be mailed but can be picked up on-site at Exhibitor Registration. Exhibitors will be emailed a QR code to use at Exhibitor Registration to print their badge.

  • Send and manage complimentary customer invites: Each exhibiting company receives 4 complimentary 3-day show passes per 10’x10’ booth space assigned, and 2 complimentary show passes per 20’x40’ static space assigned up to a combined maximum of 60 passes.

Once all your complimentary show passes have been used, exhibitors may purchase additional passes.

  • Visit your registration resource center: Once you’ve registered your booth staff, your exhibitor contact will receive an e-mail with instructions on how to access your registration resource center. There, you can update your contact information, add additional booth staff, make changes to your booth staff, print receipts, and resend confirmations.

Please note that exhibitor contacts can make changes in this portal prior to Thursday, February 22. After February 22, please visit Exhibitor Registration on-site to make changes.


Basic lead retrieval is included in the media fee.  

Any upgrade orders need to be submitted by Thursday, February 8, 2024.  

Order your lead retrieval here!


If your company plans to use a firm other than an official show service provider (see Helpful Contacts for the full list) for any service on the show floor, you, the exhibitor, must complete the Exhibitor Appointed Contractor (EAC) form by January 12, 2024. In addition, you must provide your EACs with the insurance requirements that they must submit to HAI and Global Experience Specialists by January 26, 2024. For more information about EAC guidelines, please see “Guidelines for Exhibitor Appointed Contractors (EACs) or Independent Contractors (ICs)” below. 


If you have any questions, please contact heliexpo@rotor.org