Exhibitor Portal & Dashboard

Welcome to the Exhibitor Portal for HAI HELI-EXPO 2021! Now that your application for space has been submitted, it’s time to start planning your participation at the show. The Exhibitor Dashboard is a hub for tools and information to make this year a successful show. Please review the descriptions below to see what you can accomplish within the Exhibitor Dashboard.

The login information has been sent to the Exhibitor Contact. If you are unsure what your password is for either section, please contact heliexpo@rotor.org 


Badges will not be mailed, ALL exhibitor personnel badges must be picked up on-site at Exhibitor Registration, located in Hall C of the Ernest N. Morial Convention Center.

Sat, March 20 • 1:00 pm – 4:30 pm
Sun, March 21 • 7:30 am – 5:00 pm
Mon, March 22 •  7:30 am – 6:00 pm
Tue, March 23 • 7:30 am – 5:00 pm
Wed, March 24 • 8:00 am – 4:30 pm
Thu, March 25 • 8:00 am – 3:00 pm

Badge exchanges may be made until 12:00 PM TUES, March 23, but ONLY if the badge to be replaced is brought to Exhibitor Registration by that time.


Manage the information that appears on your eBooth so attendees know to visit you on the show floor. Update your Company description and products for HELI-EXPO 2021. This information will also be used for other show materials, including the show app.

Upload your Company logo, if you have purchased this addition, to appear on the interactive floor plan, show app, and “You are Here” maps.


This is a central launching point for your exhibitor registration tools:

  • Register and/or upload booth personnel

Each exhibiting company receives 4 complimentary exhibitor badges per 10’x10’ booth space assigned and 2 complimentary exhibitor badges per 20’x40’ static space assigned up to a combined maximum of 60 passes. Once a company’s complimentary allotment is used, registrations for additional badges can be purchased for $220.

Badges will not be mailed but can be picked up onsite at Exhibitor Registration. Exhibitors will be emailed a QR code to use at Exhibitor registration to print their badge.

  • Send/manage complimentary exhibit hall promo codes

Each exhibiting company receives 4 complimentary Show Passes per 10’x10’ booth space assigned and 2 complimentary Show Passes per 20’x40’ static space assigned up to a combined maximum of 60 passes.

These passes can be given out with a unique promo code created for your company. It is up to the Exhibitor Contact to manage your company’s promo code allotment. Once all your complimentary show passes have been used, exhibitors may purchase additional passes.

  • Visit your registration resource center

Once you’ve registered your booth staff, Exhibitor Contacts will receive an e-mail with instructions on how to access your Registration Resource Center. Here, you can update contact information, add additional booth staff, make changes to your booth staff, print receipts, resend confirmations, and purchase tickets and/or tables to the Salute to Excellence Luncheon.

Please note that Exhibitor Contact can make changes in this portal prior to Friday, January 29th. If it is after January 29th, please visit Exhibitor Registration onsite.

  • Capture leads on-site

Order your lead retrieval through the Exhibitor Registration Portal!


If your company plans to use a firm other than an official show service provider (see Helpful Contacts for full list) for any service on the show floor, you as the Exhibitor must complete the Exhibitor Appointed Contractor (EAC) form by January 15, 2021. In addition, you must provide your EACs with the insurance requirements that they must submit to HAI and Global Experience Specialists by February 5, 2021.



View and print your account statement and make a payment online.

If you have any questions, please contact heliexpo@rotor.org