1. Exhibitor Booth Space

How much does it cost to exhibit?

Exhibit rates are listed on the Rates & Assignment of Space page. To exhibit at the member rate, join HAI today! Your company must be an HAI Regular or Associate Member to receive the member rate. If you have questions, please contact the Membership department at +1 703 683 4646 or member@rotor.org.

I sent in my Application for Space. Did you receive it?

Your company’s Exhibitor Contact should have received immediate confirmation that we received your application for space. If not, please email heliexpo@rotor.org.

When will I receive my booth assignment?

You will receive your booth placement via email within 5 to 7 business days of receipt of booth application and payment.

Can I pick my booth space over the phone?

No; booth assignments are only made once an online application for space has been submitted and payment has been made.

What if I don’t like my booth assignment?

If you don’t like your location once you receive your booth assignment confirmation, please email heliexpo@rotor.org with the subject line “Relocate Booth – 2024 – Your Company Name.” Please include updated booth preferences.

Where is my booth located?

To find your company’s booth location, visit the Interactive Floor Plan.

What is included in booth space?

Standard booths come with 8 feet of pipe and drape and an identification sign with your company name. Exhibitors are responsible for all additional costs, including but not limited to carpeting, furniture, material handling, electrical, etc.

Please note: booth spaces MUST be carpeted.

Can I sell products in my booth?

As stated in No. 17 of the Rules & Regulations, “Selling on the show floor (payment received and product or service delivered on-site) is prohibited except where specifically authorized in writing by HAI Show Management in advance. The exhibitor bears sole responsibility, including cost, for obtaining all licenses and permits necessary for conducting such business in the state and locality in which the show is being held.”

I have not received any confirmation or other information regarding the show.

Much of HAI HELI-EXPO 2024 information is sent by email to your company’s Exhibitor Contact. Make sure that heliexpo@rotor.org is on your safe list so that you receive these important updates. Please email heliexpo@rotor.org if the Exhibitor Contact for your company has changed.

How can I get in touch with GES and show appointed vendors?

Contact information for all HAI HELI-EXPO 2024 vendors is listed on the Helpful Contacts page.

2. Exhibitor Badges & Guest Passes

How many booth personnel badges do I receive?

Exhibitors receive four complimentary booth personnel badges for every 100 square feet of standard booth space and two complimentary booth personnel badges for every 800 square feet of static space, up to a maximum of 60 complimentary badges. Once you exceed your complimentary allotment, you may purchase additional exhibitor badges. Exhibitor badges are to be distributed to company employees only.

4. Hotel & Travel

How do I reserve a hotel room for HELI-EXPO?

To book your housing accommodations online, please visit the HAI HELI-EXPO Housing Information Page.

If you are making a reservation for a group (more than 25 room nights), or a suite, you are required to fill out a group request form or a suite request form, and HAI’s show housing provider, onPeak, will work with you to accommodate your needs.

Are there cheaper hotels nearby?

HAI and onPeak have made every effort to secure affordable rates for HAI HELI-EXPO 2024 attendees and exhibitors. You may look at other area hotels. However, it is recommended that you book within the bloc, as many of these hotels will have a complimentary shuttle bus service to the Anaheim Convention Center.

What is the complimentary shuttle bus service?

The complimentary shuttle bus service is provided between the Anaheim Convention Center and the hotels within the HAI HELI-EXPO 2024 housing bloc on the show days.

What is the best airport to fly into?

  • John Wayne Airport, Orange County (SNA)
  • Long Beach Airport (LGB)
  • Los Angeles International Airport (LAX)
  • Ontario International Airport (ONT)

5. On-Site

What are the Move In/Out and Show Hours?

Exhibitor Move-in

Thu., Feb. 22 | 8:00 am–5:00 pm
Fri., Feb. 23 | 8:00 am–5:00 pm
Sat., Feb. 24 | 8:00 am–5:00 pm

Sun., Feb. 25 | 8:00 am–5:00 pm
Mon., Feb. 26 | 8:00 am–5:00 pm

Show Hours

Tue., Feb. 27 | 10:00 am–5:00 pm
Wed., Feb. 28 | 10:00 am–5:00 pm
Thu., Feb. 29 | 10:00 am–4:00 pm

Exhibitor Move-out

Thu., Feb. 29 | 4:00 pm–8:00 pm (OT after 4:30 pm)
EACs may access the show floor at 4:00 pm WITHOUT tools. Tools may come on the floor starting at 5:00 pm.
Fri., Mar. 1 |  8:00 am–4:30 pm
Sat., Mar. 2 | 8:00 am–12:00 pm

I have an EAC/labor helping with my booth setup/teardown. How do they access the show floor?

Only approved EACs are eligible for wristbands. Wristbands will be required for all EACs who wish to access the show floor during setup and teardown. Wristbands can be picked up each day at the security desk.

Can exhibitors get meeting space at the ACC?

Yes, but HAI Show Management will assign a meeting space that best fits the request, based on available inventory.

HAI Show Management will email a confirmation notice to tThe contact contact person specified on the request form can expect a response and confirmation notice oncewhen the meeting space is reservedhas been assigned.

HAI Show Management reserves the right to reject requests for any reason, including the limited availability of space. Exhibitors are responsible for contacting vendors to secure additional services (e.g., Catering catering and Audio Visualaudiovisual equipment) . The vVendor contact information for additional services will be included in with your meeting space confirmation. Please fill out this form if you are interested in requesting meeting space.

Meeting Request Form

I left my badge at the hotel; can I get a new one?

Yes, but there is a $25 reprint fee for doing so.

Where is the onsite exhibitor service center?

The exhibitor service center will be located in the rear left corner of Hall D in the ACC.

 

Does the ACC have public parking?

The Anaheim Convention Center has three different rates for parking.

Standard Rate: $20
Premium Rate: $25
VIP Rate: $30

Learn more: Anaheim Convention Center Parking Map and Parking Lot Regulations