1. Exhibitor Booth Space

How much does it cost to exhibit?

Exhibit rates are listed on the Rates & Assignment of Space page. To exhibit at the member rate, join HAI today! Your company must be an HAI Regular or Associate Member to receive the member rate. If you have questions, please contact the Membership Department at 703-683-4646 or member@rotor.org.We do not offer discounts on exhibit space as the show gets closer.

I sent in my Application for Space. Did you receive it?

The Exhibits Contact should receive an immediate confirmation that we received your Application for Space. If not, please email heliexpo@rotor.org.

When will I receive my booth assignment?

You will receive your booth placement via email within 5-7 business days of receipt of booth application and payment.

Can I pick my booth space over the phone?

No, booth assignments are only made once an online Application for Space has been submitted and payment has been made.

What if I don’t like my booth assignment?

If you do not like your location once you receive your booth assignment confirmation, please send an email to heliexpo@rotor.org with the subject line “Relocate Booth – 2021 – Your Company Name”. Please include updated booth preferences.

Where is my booth located?

To find your company’s booth location, visit the Interactive Floorplan.
The interactive floor plan has been updated as of January 14th and will be updated again January 26th

What is included in booth space?

Standard booths come with 8’ pipe and drape and an identification sign with your company name. Exhibitors are responsible for all additional costs, including but not limited to: carpet, furniture, material handling, electric, etc.

Please note: booth spaces MUST be carpeted.

Can I sell products in my booth?

As stated in No. 17 of the Rules & Regulations, “Selling on the Show floor (payment received and product or service delivered on-site) is prohibited except where specifically authorized in writing by HAI Show Management in advance. Exhibitor bears sole responsibility, including cost, to obtain all licenses and permits necessary for conducting such business in the state and locality in which the Show is being held.”

I have not received any confirmation or other information regarding the show.

Much of HAI HELI-EXPO 2021 information is sent by email to the Exhibits Contact. Make sure that heliexpo@rotor.org is on your safe list so that you receive these important updates. Please email heliexpo@rotor.org if the Exhibits Contact for your company has changed.

How can I get in touch with GES and show appointed vendors?

Contact information for all HAI HELI-EXPO 2021 vendors is listed on the Helpful Contact page.

2. Exhibitor Badges & Guest Passes

How many booth personnel badges do I receive?

Exhibitors receive 4 complimentary booth personnel badges for every 100 square feet of standard booth space and 2 complimentary booth personnel badges for every 800 square feet of static space, up to a maximum of 60 complimentary badges. Once you exceed your complimentary allotment, you may purchase additional exhibitor badges. Exhibitor badges are to be distributed to company employees only.

3. Hotel & Travel

How do I reserve a hotel room for HELI-EXPO?

Contact OnPeak at 1-855-211-4898 (312-527-7300) or heliexpohousing@onpeak.com for the most up-to-date information on HELI-EXPO room availability.

Are there cheaper hotels nearby?

HAI and OnPeak have made every effort to secure affordable rate for HAI HELI-EXPO 2021 attendees and exhibitors. You may look at other area hotels. However, it is recommended that you book within the block as many of these hotels will have a complimentary shuttle bus service to the Ernest N. Morial Convention Center.

What is the complimentary shuttle bus service?

The complimentary shuttle bus service is provided between the New Orleans Ernest N. Morial Convention Center and the hotels within the HAI HELI-EXPO 2021 housing block on the show days.

What is the best airport to fly into?

Louis Armstrong New Orleans International Airport (MSY)

  • 1 Terminal Dr, Kenner, LA 70062

Driving from this airport to the ENMCC takes about 20 minutes.