Exhibitor Rates

Booth space applications must be received by Dec. 16, 2022, in order for the exhibiting company to be included in the HAI HELI-EXPO 2023 Program & Exhibit Guide.

Standard Display
10′ x 10′ unit

HAI Member: $3,150
for each unit

Nonmember: $4,350 for each unit

Static Display
20′ x 40′ unit

HAI Member: $3,800 for each unit
$2,800 if standard display is also reserved

Nonmember: $4,900 for each unit

An exhibit hall must be laid out so as to facilitate the flow of traffic of attendees and to provide an overall balance to the hall while addressing the locations of utility ports, columns, fire marshal regulations, facility move-in/move-out door sizes and locations, and other restrictions. HAI reserves the right to assign space subject to these parameters and to relocate a booth should unforeseen circumstances arise.

Assignment of Space

Booth space applications must be received by Dec. 16, 2022, in order for the exhibiting company to be included in the HAI HELI-EXPO 2023 Program & Exhibit Guide.

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An exhibit hall must be laid out so as to facilitate the flow of traffic of attendees and to provide an overall balance to the hall while addressing the locations of utility ports, columns, fire marshal regulations, facility move-in/move-out door sizes and locations, and other restrictions. HAI reserves the right to assign space subject to these parameters and to relocate a booth should unforeseen circumstances arise.

HAI has identified four HAI HELI-EXPO anchor exhibitors: Airbus; Bell; Leonardo; and Sikorsky, a Lockheed Martin company. Each of these companies’ exhibits has continuously exceeded 10,000 sq. ft. on an annual basis for many years. Therefore, these four companies will be placed first within the exhibit hall assignments, on a yearly rotation schedule.

To qualify for future anchor designation, a company’s exhibit space must exceed 10,000 sq. ft. for a minimum of two consecutive years.

The remainder of HAI HELI-EXPO booth assignments are determined by two separate lotteries: Lottery 1 and Lottery 2. HAI uses these lotteries to ensure that booths are equitably assigned among exhibitors.

Outside of the lottery guidelines stated below, the date on which your application is received by HAI holds no bearing on your booth placement. Once you are ranked by the lottery, your booth preference requests and other details of location preference are given full consideration, subject to your position in the lottery.

Along with your application for space, HAI must receive payment for you to be eligible to participate in either lottery, as well as the after-lottery assignments.

Confirmation of space assignments for Lottery 1 will be sent to exhibitor contacts by Jul. 22, 2022.

Confirmation of space assignments for Lottery 2 will be sent to exhibitor contacts by Sep. 9, 2022.

All other confirmations will be forwarded as quickly as possible following booth assignment.

Lottery Details

In all stages, exhibiting companies are treated equally, and the placement sequence is determined randomly.

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Lottery 1 is open to all companies that exhibited at HAI HELI-EXPO 2022 in Dallas. To be considered for Lottery 1 (Stages 1–4), companies must submit their applications, with 50% payment, by Jun. 24, 2022. Lottery 1 has four stages:

Lottery 1, Stage 1:

  • Exhibitors with a minimum of 2,500 sq. ft. AND/OR
  • Companies that have secured a minimum of $40,000 in sponsorships and/or advertising (electronic or print) between Jul. 1, 2021, and Jun. 24, 2022.

Lottery 1, Stage 2:

  • Exhibitors with a minimum of 1,200 sq. ft. AND/OR
  • Companies that have secured a minimum of $10,000 in sponsorships and/or advertising (electronic or print) between Jul. 1, 2021, and Jun. 24, 2022

Lottery 1, Stage 3:

  • Exhibits smaller than 1,200 sq. ft.

Lottery 1, Stage 4:

Lottery 2 is open to any company that wishes to exhibit and returns the application with 50% payment by Aug. 19, 2022.

Lottery 2 has three stages:

Lottery 2, Stage 1

  • Exhibitors with a minimum of 1,200 sq. ft. or larger.

Lottery 2, Stage 2

  • Exhibitors with fewer than 1,200 sq. ft.

Lottery 2, Stage 3

Lottery space applications received after Aug. 19, 2022, will be considered for placement on the floor after all Lottery 2 exhibitors have been placed. Such applications will be assigned space in the order in which they are received.

Applications for space must be received by Dec. 16, 2022, to be included in the HAI HELI-EXPO 2023 Program & Exhibit Guide