HAI HELI-EXPO 2023 Rotor Safety Challenge Sessions

Atlanta, GA, USA | Mar. 6–9, 2023 (exhibits open Mar. 7-9)

Helicopter Association International (HAI) announces the 2023 HAI Rotor Safety Challenge and HAI Rotor Business, two educational initiatives to be held in conjunction with HAI HELI-EXPO 2023 in Atlanta, Georgia, Mar. 6–9 (exhibits open Mar. 7–9).

Open to all HAI HELI-EXPO® attendees, the Rotor Safety Challenge will feature free events and short sessions (conveniently scheduled on show days) that provide a forum for helicopter professionals to learn industry best practices. Participants will be able to:

  • Identify key safety issues facing helicopter professionals
  • Expand their knowledge of safety concepts and professional skills
  • Network on small-business issues and solutions for the industry
  • Discover tools and techniques for improving safety performance
  • Prepare for safety challenges facing different segments of the industry
  • Engage in dialogue among different helicopter professions
  • Identify emerging safety issues relevant to helicopter professionals
  • Earn professional education credit toward the FAA WINGS and AMT programs.

HAI Rotor Business, also, is open to all Expo attendees and will feature short sessions and events catered to small-business owners. HAI Rotor Business sessions and events will take place March 7–9 and will feature presentations on:

  • How to speak to the media during a crisis
  • The best ways to finance helicopter assets for your operations
  • Ways to reduce insurance costs
  • General business operations
  • Recruiting and maintaining a quality workforce.

HAI invites all industry experts and educators interested in presenting at the Rotor Safety Challenge or Rotor Business to submit a proposal for a 60-minute educational session to be delivered at the Georgia World Congress Center. Safety presentations will be scheduled for Mar. 6–9, 2023, from 8:00 am to 5:00 pm; business presentations and events will be scheduled for Mar. 7–9, 2023, also from 8:00 am to 5:00 pm.

HAI seeks proposals for sessions that address small-business and safety topics and challenges in a clear, thoughtful manner from all segments of the rotorcraft industry, representing all helicopter professions. HAI is particularly interested in receiving proposals for sessions that are interactive, speak to timely industry issues or trends, and provide practical tools and techniques attendees can apply at work for improved safety performance.

I. Submission Process and Requirements

Individuals or vendors who wish to propose a session to be considered for the Rotor Safety Challenge or Rotor Business at HAI HELI-EXPO 2023 must submit a proposal using the designated online form no later than Friday, Jul. 15, 2022. No more than two proposed sessions will be considered for each individual or vendor. Please note that preference will be given to HAI members during the selection process.

A. Rotor Safety Subject Areas

Short sessions will be offered for, but not limited to, safety subject areas, each focusing on a specific area of interest:

  • Safety Management
  • Flight Operations
  • Maintenance / Technical Issues
  • Safety Culture / Leadership
  • Decision-making
  • Human Factors

B. Rotor Business Subject Areas

Short sessions will be offered for, but not limited to, general business subject areas, each focusing on a specific area of interest:

  • General / Small-Business Operations
  • Insurance
  • Tax/Finance
  • Purchasing
  • Crisis Management
  • Workforce Development

C. Suggested Rotor Safety Presentation Topics

Suggested topics for HAI Rotor Safety Challenge short sessions include, but are not limited to:

  • Safe landings
  • Safety culture / Just culture
  • Human factors
  • Crisis management
  • Business case for safety
  • Decision-making
  • Weather conditions and performance
  • Accident factors and prevention
  • Threat and error management
  • SMS implementation and tools
  • Aviation security
  • International safety standards
  • Crew resource management
  • Safety leadership
  • NextGen / New technology
  • Maintenance
  • Industry safety performance
  • Uncrewed operations
  • Fatigue in helicopter professionals
  • Risk management
  • Training and pilot / mechanic shortage
  • Flight data monitoring and analysis
  • Hazard identification and management

D. Suggested Rotor Business Presentation Topics

Suggested topics for Rotor Business short sessions include, but are not limited to:

  • Small-business management
  • Small-business operations
  • Helicopter lease vs. purchase
  • Small-business communications
  • Small-business tax considerations
  • Small-business loans / funding

E. Resources Provided by HAI

HAI will provide presenters with suitable classroom facilities in the Georgia World Congress Center. Each classroom will have a standard setup equipped with the following:

  • Theater-style seating for 50 or more attendees
  • Projector and screen
  • Microphone
  • Speaker system
  • Flip chart or whiteboard with markers
  • Podium at the front of the room.

II. Benefits of Presenting

The Rotor Safety Challenge and Rotor Business events at HAI HELI-EXPO 2023 will offer session presenters a powerful platform to network with more than 14,000 helicopter professionals and share knowledge, lessons learned, and industry best practices.

As a not-for-profit trade association, HAI will not provide training fees or travel reimbursement to session presenters. Instead, we encourage industry experts and educators to share their expertise in the spirit of advancing the safety culture of the international helicopter industry.

The opportunity to lead a session at HAI HELI-EXPO 2023 will offer presenters the following advantages:

  • Complimentary three-day registration to HAI HELI-EXPO 2023
  • Valuable experience presenting at the world’s largest helicopter trade show
  • Networking opportunities with and visibility to 14,000+ helicopter professionals Feedback on the presentation through participant surveys
  • The opportunity to be considered for the HAI Speakers Bureau.

III. Proposal Requirements

Please note that partial or incomplete proposals may be rejected. Proposal submissions must include the following items:

Presenter Information

  • Name
  • Job title and organization
  • Contact information
  • Education, experience, and qualifications, including any certifications
  • Presentation and teaching experience
  • Short bio (75-word limit)
  • Head shot (at least 300 dpi in jpg or png format; size: 2in x 2in)
  • Any limitations on date or time availability

Session Information

  • Suggested session title
  • Session description
  • Learning objectives
  • Target audience
  • Syllabus
  • Instruction / presentation method

Safety Program Track

  • Indicate which safety tracks your session should be considered for:
    • Safety Management
    • Flight Operations
    • Maintenance / Technical Issues
    • Culture / Leadership

Business Program Track

  • Indicate which business tracks your session should be considered for:
    • Director of Maintenance
    • Chief Pilot
    • Operations Manager
    • Safety Manager
    • UAS Operator
    • Career Development

Sample Handout

  • At least one handout should be provided to participants as a takeaway from the session to highlight key concepts, tools and techniques, and examples of practical application.

Reference Materials

  • These should come from three to five individuals who have heard you present in the past 24 months (please include their organization, email address, and phone number, as well as presentation topic and venue).

Willingness to Be Videoed and Have Material Published Online

  • HAI wants to make the key messages from the Rotor Safety Challenge and Rotor Business available to HAI members to view after the show. To that end, we have recently begun to film presentations and upload them onto our website. Please advise us if you are NOT willing to be videotaped and have the presentation uploaded.

Note: If your session is selected, these items will be used on HAI’s website and in other marketing and on-site materials. They should be submitted to HAI as publishing-quality content, within requested guidelines, and employ language likely to generate interest from HAI HELI-EXPO attendees. HAI reserves the right to edit or alter any item prior to publication.

IV. Proposal Submittals

Interested individuals should prepare session proposals in compliance with all instructions outlined in this call for presenters. Proposals must be signed by an individual or vendor official with legally binding authority.

Please use the designated online form to submit your Rotor Safety Challenge or Rotor Business session proposal.

If you have any questions, please contact:

Greg Brown
Director of Education & Training Services
Phone: 703-302-8479
Email: education@rotor.org

V. Selection of Presenters and Notification

A. Selection and Notification Process

HAI will select the Rotor Safety Challenge and Rotor Business session presenters in the following manner:

  • This document will be made available to all interested parties and posted here:
  • HAI Rotor Safety Challenge Proposal will be received and evaluated
  • Individuals will be contacted with a response.

B. Schedule

Call for presenters issued – Friday, Jun. 17, 2022
Deadline for proposal submissions – Friday, Jul. 15, 2022
Presentation dates – Mar. 6–9, 2023

C. Evaluation Criteria

HAI will make final selections based on the following criteria:

  • Clarity of proposal
  • Appeal and timeliness of topic
  • Session fit with program purpose
  • Relevance to audience
  • Presenter’s education, experience, and qualifications
  • Session benefits, tools, and practical application
  • Level of interaction with the audience
  • Diversity of presenters
  • Diversity of participating organizations, industry segments, and helicopter professions
  • Presentation evaluations from previous years’ sessions.

D. Session Evaluation Survey

Evaluations of all Rotor Safety Challenge and Rotor Business presentations will be solicited at the end of each session. Presenters are required to advise all participants to complete the survey, the results of which will be used to determine whether a session will be offered again or whether the presenter will be invited to submit a proposal for the next year. A copy of the completed session evaluation surveys will be provided by HAI on request.

E. Notification of Decision

Individuals will be notified of HAI’s decision regarding submitted session proposals. If selected to provide a session, you will be:

  • Assigned to one or two 60-minute session(s), during which you will present to an audience of up to 50 or more. Sessions will be scheduled for Mar. 6–9, 2023, from 8:00 am to 5:00 pm.
  • Required to sign an agreement and accept terms that include providing an electronic copy of the session presentation and handout to HAI at least 30 days in advance of the session for electronic distribution to session participants.
  • Required to provide HAI with a royalty-free license to record, use, reproduce, and distribute your presentation and handout in the future, including on HAI’s website, with appropriate attribution to you.
  • Required to refrain from promoting or marketing your organization and its products, programs, or services, or those of any other organization, during your assigned 60-minute session. Presentations perceived as a sales pitch will not be accepted.

F. HAI’s Right to Reject

HAI reserves the right to reject any and all proposals, or portions of any proposal, at its sole discretion without cause.

Sumbit a Rotor Safety Challenge Session